Closing Report by email - How to read reports

Objective:

This document will help you understand a Close Accounting report. This report is normally sent daily, to admins. It can also be found under Accounting -> Closings.

This document will be divided by topics.

Summary:

1. Cash Balance summary

2. Cashier Balance - Ledger Summary

3. Accounting - Slot Cash Balance Details

4. Period Meters - Closing Number

5. Historical Meters

6. Countroom Report

Cash Balance summary

This information is located in the first part of the report. All the revenues are shown under credits (green), and all the expenses are shown under debits (red). This is an overview of the business day.

Credits

• (Slots Credit - Cash In) is the cash that all the slots are holding physically in the stackers.
• (Cashier Credits) is the sum of all the cashier revenues during the workday. This amount is the sum of the items listed below the Cashier Credits' line. In this example, the total cashier credits is U$3,998.00.

Debits

• (Cashier Debits) is the sum of all the cashier expenses during the workday. This amount is the sum of the items listed below the Cashier Debits' line. In this example, the total cashier debits is U$15,183.87.

The difference between "Credits" and "Debits", plus the "Slot Credit - Cash in" number, will equal to the location's Cash Balance (shown in the image above as the last number in orange). Using the example above you would have: 

$13,630 + $3,998  - $15,183.87 = $2,444.13

The following topics will be a reference to this summary. They will give an in depth view of Meters (performance figures) and Cash Balance (accounting figures)

Accounting - Slot Cash Balance Details

Next is the Slot Cash Balance Details. Cash details, Handpay, and Jackpot meters were summarized per slot.

Here are the details for each column in this section of the report:

• Slot: is the slot number
• Group: is the group the slot participates (if any)
• Game: is the game that machine plays
• Cash In: is all the bills that were used on the machine. Cash In doesn't include match play collected for this machine at the cashier (concept explained at the end of this document)
• Tickets Cashed (cashier): is all tickets (cashable tickets) issued by the machine and cashed out at the cashier (scanned and paid). 
• Slot Balance: is equal to "Cash In" minus "Tickets Cashed (cashier)".
• Cashable Ticket In: is the sum of all the cashable tickets that went into the slot
• Promotional Ticket In: is the sum of all the promotional tickets that went into the slot
• Cashable Ticket Out: is the total of cashable tickets that were issued by the machine
• Hand Pay: hand pays generated by this machine. Paid by cashier
• Jackpot: jackpot hand pay generated by this machine. Paid by cashier
• Cashable Liability: valid Cashable Tickets that were not redeemed.

Period Meters - Closing Number

The next section is Period Meters - Closing Number. This section's focal point is the slot meters, found on the columns ‘Total In’, ‘Total out’, ‘Money Played (Coin in)’ and ‘Money Won (Coin out)’. They indicate the performance of the slot (doesn't indicate profit):

• Cash in: is the cash (only cash) the slot has received
• Total in: is the cash and all the types of tickets inserted in the slot (promos, matchplay, bonus, etc).
• Total out: is the cash and all the types of tickets that the slot has generated.
• Coin in: is the value that has been bet by the player(s), including the re-bet of the player’s wager.
• Coin out: is the value that the machine has awarded the player(s).
• Net Win: is the difference between ‘Coin in’ and ‘Coin out’

Historical Meters

The next section is Historical Meters. It relates back to the previous section, but the information provided in this section contains the sum of all days the slot operated. You can check the Age of the slot and Yield (%).

• Yield (%): is the performance of the machine (player’s wage) measured by the ‘Coin out’+’Jackpot’/’Coin in’.

Countroom Report

The last section is the Countroom Report - Stacker Contents. This section details how much Cash was inserted in the machine, how much promo (Promo Tickets ($)) was inserted, and how much money was cashed out by the players (Cash Tickets ($)).