Table Operations: Accounting for Chips and Cash

Objective:

This document covers accounting for chips and cash during table operations. We will describe best practices to open and close a table and its interactions with the cashier and dealer. The role of the "Cashier" may be replaced by a "Chips Manager" or a "Count Room Manager" as appropriate.

1. Requirements:

a. A Pit Manager or Cashier must initiate (open) a table at the cashier on behalf of a dealer by transferring chips to a dealer. The cashier will create the transactions.

b. Both Cashier and Dealer must have an open ledger to account for transactions, either automatically opened by EasyLinx or manually opened by a Manager or Admin. The dealer does not need to have any permissions in the system, as it is often unnecessary. If needed, access to the "Tables" module may be granted so the dealer may see its ledger from the menu: Tables > My Ledger.c. The cashier must have enough chips to start its shift, similar to cash requirements. A regular fill is suggested to avoid negative numbers when transferring/selling chips.

d. The dealer does not perform any transactions in the ledger. All transactions are performed by the cashier.

e. For this example, the dealer will be allowed to sell chips at the table.

This document assumes a "manager-assisted chip sales" approach, which allows the dealer to collect cash in exchange for chips. Cash is inserted into a one-way slot safe (also known as a depository safe or drop safe) that will be collected by the manager when the table closes. This method does not allow a table dealer to purchase chips from players; this transaction must be done at the cashier. The dealer may also have a "chips safe" (also known as a chips drop box) to deposit overflow chips.

2. Cash Fill:

If the cashier does not have a Chips Fill transaction yet, this is strongly suggested. The fill should match the initial physical chip balance as planned for the shift.

Cashier Ledger:

3. Opening a Table:

The cashier inserts a chips transaction of type "Send Chips (to dealer)" as seen below.

This transaction deducts chips from the cashier's balance and transfers them to the selected dealer. Transactions are registered on both ledgers.

4. From an accounting perspective, the dealer is now ready to open the table. Transactions allowed are:

   a. Collect chips from players (player losses)
   

   b. Grant chips to players (player wins)
   

   c. Collect cash (chip sales) - This transaction may be restricted to cashiers if desired.

All transactions will be registered when the dealer/manager closes the table, based on the cash and chips balance. No interaction with the system is required while the table is operating, except for points (see table points document for more information).

5. When the table is ready to close/stop operations:
 

   a. The manager collects the table's "cash slot safe" and all chips (from the "Chips Tray" as well as from     the "Chips Safe Box" (drop box) if there is one).
   

   b. The cashier (or Chips Manager in the Count Room) will receive the chips and cash, accounting for       the entire value. A cashier transaction of type "Receive Chips/Cash (from dealer)" is then entered to          account for returned chips and cash (if any).

This process will insert several transactions:

1. Cashier:

Credit transaction for chips received.

Credit transaction for cash received.

2. Dealer:

A transaction to account for the "Chip Sales" in the amount of all cash received. Debit of chips, credit of cash (identical to a cashier chip sale).

A transaction to transfer all cash collected (by chip sales) to the cashier. Debit dealer, credit cashier.

A transaction to transfer all chip balances to the cashier.

These transactions will zero the balance on the dealer's ledger, returning all chips to the cashier and any additional cash (if the dealer received any).

All ledger entries will be exposed in the next closing report (per user) and can be reported manually as well (ledger report).

Tables (dealer ledgers) with a positive balance (profit) will show under ledger category: "Tables - Chips Net Win - Balance Collected by Dealer (player losses)."
Tables with a negative balance (loss) will show under ledger category: "Tables - Chips Net Loss - Balance Paid by Dealer (player wins)."

6. A cashier may also buy and sell chips from/to players. To do so, the cashier must register a chips transaction accordingly ("Sell Chips To Player" or "Buy Chips From Player"). The transaction will debit chips and credit cash (or vice versa).

As mentioned above, some operational processes may vary. For instance, if table chips are controlled by a manager or another department, you must then create a user who will perform such transactions instead of a cashier (must have a ledger and cashier module access).