Objective:
This document will help you understand a Close Accounting report. This report is normally sent daily, to admins. It can also be found under Accounting -> Closings.
This document will be divided by topics.
Summary:
2. Cashier Balance - Ledger Summary
3. Accounting - Slot Cash Balance Details
4. Period Meters - Closing Number
Cash Balance summary
This information is located in the first part of the report. All the revenues are shown under credits (green), and all the expenses are shown under debits (red). This is an overview of the business day.
Credits
- (Slots Credit - Cash In) is the cash that all the slots are holding physically in the stackers.
- (Cashier Credits) is the sum of all the cashier revenues during the workday. This amount is the sum of the items listed below the Cashier Credits' line. In this example, the total cashier credits is U$3,998.00.
Debits
- (Cashier Debits) is the sum of all the cashier expenses during the workday. This amount is the sum of the items listed below the Cashier Debits' line. In this example, the total cashier debits is U$15,183.87.
The difference between "Credits" and "Debits", plus the "Slot Credit - Cash in" number, will equal to the location's Cash Balance (shown in the image above as the last number in orange). Using the example above you would have:
$13,630 + $3,998 - $15,183.87 = $2,444.13
The following topics will be a reference to this summary. They will give an in depth view of Meters (performance figures) and Cash Balance (accounting figures)
Cashier Balance - Ledger Summary
This section details all the information in the first section divided by cashiers. For example, if you have two cashiers during the day, the sum of the amount of Match Plays collected by both of them will be $925.00.
It is important to remember that there is a ledger for an ‘EasyLinx’ user. Under this user will be listed the promotions paid by the location, such as Jackpot and Pop Bonus.
Its important to clarify: Some of the items shown on this part of the report are not accounting figures, so they don't affect the balance. They are only for information purposes. Example: Fill transaction
Accounting - Slot Cash Balance Details
Next is the Slot Cash Balance Details. Cash details, Handpay, and Jackpot meters were summarized per slot.
Here are the details for each column in this section of the report:
- Slot: is the slot number
- Group: is the group the slot participates (if any)
- Game: is the game that machine plays
- Cash In: is all the bills that were used on the machine. Cash In doesn't include match play collected for this machine at the cashier (concept explained at the end of this document)
- Tickets Cashed (cashier): is all tickets (cashable tickets) issued by the machine and cashed out at the cashier (scanned and paid).
- Slot Balance: is equal to "Cash In" minus "Tickets Cashed (cashier)".
- Cashable Ticket In: is the sum of all the cashable tickets that went into the slot
- Promotional Ticket In: is the sum of all the promotional tickets that went into the slot
- Cashable Ticket Out: is the total of cashable tickets that were issued by the machine
- Hand Pay: hand pays generated by this machine. Paid by cashier
- Jackpot: jackpot hand pay generated by this machine. Paid by cashier
- Cashable Liability: valid Cashable Tickets that were not redeemed.
Period Meters - Closing Number
The next section is Period Meters - Closing Number. This section's focal point is the slot meters, found on the columns ‘Total In’, ‘Total out’, ‘Money Played (Coin in)’ and ‘Money Won (Coin out)’. They indicate the performance of the slot (doesn't indicate profit):
- Cash in: is the cash (only cash) the slot has received
- Total in: is the cash and all the types of tickets inserted in the slot (promos, matchplay, bonus, etc).
- Total out: is the cash and all the types of tickets that the slot has generated.
- Coin in: is the value that has been bet by the player(s), including the re-bet of the player’s wager.
- Coin out: is the value that the machine has awarded the player(s).
- Net Win: is the difference between ‘Coin in’ and ‘Coin out’
Historical Meters
The next section is Historical Meters. It relates back to the previous section, but the information provided in this section contains the sum of all days the slot operated. You can check the Age of the slot and Yield (%).
- Yield (%): is the performance of the machine (player’s wage) measured by the ‘Coin out’+’Jackpot’/’Coin in’.
Countroom Report
The last section is the Countroom Report - Stacker Contents. This section details how much Cash was inserted in the machine, how much promo (Promo Tickets ($)) was inserted, and how much money was cashed out by the players (Cash Tickets ($)).
Side notes:
Float/Fill vs Report:
Float is not related to this report. This report shows how much money the location made during the workday, based on revenues and expenses. A summary can always be found at beginning of the report (the first table covered on this article).
An example:
We start the shift with a $10,000 fill. If we look at the report, the balance will be zero.
Now, let's say the cashier collected a match play. If we look at the cashier balance, it will be $10,020. However, if we look at the same report, it will now show a balance of $20.
Match play collected on a specific machine?
On each machine we see a column called "Match play collected". What does it mean? Example:
A customer comes in and requests a match play (20 dollars for a 30 dollar promotional ticket). The cashier will receive 20 dollars for this match play (revenue/income).
When the customer uses the match play promotional ticket in machine number 1 (example), those 20 dollars collected at the cashier will be designated to this machine specifically. So, in the column "Match play collected", using this example, it will show 20 dollars.
Tickets cashed at cashier, what it mean?
For each machine we see a column called "Tickets cashed (cashier)". To better understand this concept we will go over an example.
A customer is playing on the machine number 1 and cashes out. The machine number 1 issues a 20 dollar cashable ticket. If the customer goes to the cashier and scans this ticket, the machine number 1 will be accounted for those 20 dollars. On the column "Tickets cashed (cashier)", we will see the amount of 20 dollars.
And what happens if the cashable ticket goes to another machine (machine number 2 for example) instead of being scanned at the cashier?
Then, machine number 1 will not be accounted for the ticket. If the player insert the 20 dollar cashable ticket at machine number 2, cashes out without even playing, and go to the cashier to scan the 20 dollar ticket, machine number 2 will be accounted for that amount. Afterwards when looking at the report, we will see 20 dollars on the column "Tickets cashed (cashier)" on machine number 2.
Is this report ideal for vendors?
The report can be used, but it's not ideal. The best reports for vendor purposes are:
1. Slots -> Slot activity - Meters
2. Cash Balance -> Slot Cash Balance
These reports have their own document, where it explains all the columns and fields.
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